Please reach us at mfoster@harlemga.org or call (706) 556-0401 with any questions you may have.
The City of Harlem, Georgia reserves the right to change these rules, regulations, and stipulations at any time.
Setup: Vendors must bring their own tents, tables, chairs, and supplies. The City of Harlem does not provide water, electricity, or equipment.
Space Boundaries: All items (including merchandise, containers, and cords) must stay within your assigned space. Power cords may only be used for generators and must be secured to prevent tripping.
Setup Deadlines: Spaces and fees are forfeited if setup is not completed on time. Vendors may not sublet or trade spaces without prior approval. Unauthorized space trading will result in a warning and possible ban from future events.
Operating Hours: Booths must remain staffed and open during festival hours. Vendors may not leave early without prior approval from the Event Coordinator.
Vehicle Access:
Tents:
Harlem Library Plaza:
Liability: The City of Harlem and Festival Committees are not responsible for lost or stolen items or for loss of sales. The vendor is solely responsible for the safety, security, and condition of their products, booth, and equipment during the event, including during set-up and tear-down. The City of Harlem, Georgia is not responsible for any theft, loss, damage, or destruction of the vendor’s property.
Harlem Public Safety Personnel, as well as the Columbia County Sheriff’s Office deputies, their Auxiliary, ATV Unit Officers and their Reserve Officers, have the authority to uphold all rules and regulations.
Teardown: Vendors must stop sales and begin dismantling immediately at the close of the event.
Enforcement: Harlem Public Safety, Columbia County Sheriff’s Office, and supporting personnel have full authority to enforce all rules.
Pets: No pets are allowed in booth spaces or at the festivals. Service animals are welcome.
Space Boundaries: Vendors must not exceed their assigned booth dimensions.
Parade Safety: Vendors must remain behind their booths during the Oliver Hardy Festival Parade (10:00 AM).
Age-Restricted Items: Alcohol, nicotine or CBD products, pornographic materials, weapons, and similar items are strictly prohibited. All products for sale must be appropriate for all ages.
KNIVES, GUNS (WEAPONS OF ANY KIND), SILLY STRING, STINK BOMBS/POPPERS, AGE RESTRICTED ITEMS, AND FLEA MARKET/YARD SALE ITEMS ARE STRICTLY PROHIBITED!
The City of Harlem and the Oliver Hardy Festival Committee reserve the right to decline vendor(s) due, but not limited, to:
#1 – duplication of products
#2 – past concerns or issues with any vendor/exhibitor
#3 – vendors exhibiting/selling items that are not approved or deemed inappropriate for the event.
Copyright Notice: Vendors may not sell Laurel & Hardy–themed merchandise without written permission from the Larry Harmon Picture Company (LHPC). Bowler hats, neck ties, bow ties, and other themed items that do not fall under the "likeness" of Laurel & Hardy or the brand are acceptable.
The City of Harlem and the Oliver Hardy Festival Steering Committee are not responsible for any copyright violations.
Vendors using grease are responsible for disposal of it in a safe manner. The dumping of grease or wastewater on the grounds is prohibited.
The City of Harlem and the Oliver Hardy Festival Committee reserves the right to decline vendor(s) due, but not limited, to:
#1 – duplication of products
#2 – past concerns or issues with any vendor/exhibitor
#3 – vendors exhibiting/selling items that are not approved or deemed inappropriate for the event.
KNIVES, GUNS (WEAPONS OF ANY KIND), SILLY STRING, STINK BOMBS/POPPERS, AGE RESTRICTED ITEMS, AND FLEA MARKET/YARD SALE ITEMS ARE STRICTLY PROHIBITED!
Harlem Business (Oliver Hardy Festival ONLY): The Harlem Business category is for businesses in Harlem, Georgia along North Louisville Street within the festival. These businesses are allowed one (1) free vendor space per Georgia Business License that is designated along North Louisville Street. Any additional spaces will need to be paid for according to another category that they may fall under. This rule is enforced by the Oliver Hardy Festival committee. Forfeiture of your space opens up that space to another vendor that applies through the Harlem Museum and Welcome Center. A Harlem Business may not give their space to another business or organization for free without speaking to the museum director beforehand. Harlem businesses must complete an application to secure their space, regardless of if they pay for another space or not. Everyone completes an application.
Kids Zone/Attraction Vendors: Vendors that provide a large attraction or set up for children to enjoy the festival. Includes gem mining, petting zoo, bouncy houses, climbing attractions, etc. Space is up to the city’s discretion.
Artist: Includes any item(s) the vendor personally created or purchased – to include: hair bows, purses, paintings, sculptures, sketches, quilting, crochet and other sewn items, handcrafted jewelry, soap, candles, scrubs, lotion, other home décor, any item(s) that were manufactured in quantity (regardless of vendor embellishments) – to include: cell phone accessories, light up novelties, clothing, manufactured home décor (including candles), t-shirt designs/pressing, personal healthcare & other beauty items, etc. No food items are permitted for sale in this category.
Resell Vendors: Vendors that purchase from other people and resell the product at events. Scentsy, Tupperware, AVON, etc., are examples. Resell vendors are limited to one space only per applicant. Duplicate resell vendor types are not permitted.
Civic/Non-Profit Groups: Includes churches, religious groups, Boy Scouts of America, Girl Scouts of America, adult and children’s sports leagues, high school/middle/elementary school groups (chorus, softball, baseball, basketball, football, cheer teams, drama clubs, etc.) All civic groups are limited to one space only per applicant and limited to only 10 different groups for this category for the festival, not including the businesses on the main street of the festival. Children's groups take priority in this category. Oliver Hardy Festival Only: No Food items are permitted for sale in this category.
Food Vendors: Any vendor providing anything edible to patrons that cooks at the festivals. They usually require a food license through the Columbia County Department of Health. This includes using any type of cooking appliance (grills, fryers, double cookers for boiling with propane) – to include hotdogs, burgers, sausage dogs, chicken, funnel cakes, cotton candy, fries, etc. If a food vendor uses a tent and a truck, they are required to sign up for two (2) spots! If your food truck is too large, then you need to use a tent. Food vendors must be licensed in the State of Georgia. If needed, reach out to the Georgia Department of Health before you apply to our events for a temporary license.
Snack Vendors: This category is for vendors that sell snacks and specialty drinks at events. This includes baked at-home goods, store-bought chips and drinks, dirty sodas, funnel cakes, etc. If do not know if you need a license or not, please reach out to the Georgia Department of Health before you apply to our events.
Submission of application and payment that has been processed does NOT guarantee a space in City of Harlem events. You will be refunded the full amount paid if we cannot accept your business as a vendor.
We accept card and cash at the museum if you wish to pay in person. If you are paying with a check or money order, please make them payable to the "City of Harlem" with a memo of the name of the event and vendor type.
You can send payment, along with your completed application, to:
The City of Harlem
ATTN: Oliver Hardy Festival Steering Committee OR Christmas Holiday Market
P.O. Box 99
Harlem, GA 30814
Booth fees are non-refundable except in cases of cancellation before the deadline indicated on the application (subject to a 25% administrative fee).
In the event of severe weather or a natural disaster, refund consideration will be made if the festival is officially canceled by the City of Harlem.
Sales Tax: Vendors are responsible for collecting and remitting Georgia sales tax.
Georgia Department of Revenue
Compliance Division – Augusta Regional Office
G-1, 610 Ronald Reagan Drive,
Augusta, GA 30809
A “Miscellaneous Events” form (FS-32) will be included in your vendor packet upon approval.